Step #7: Have the Tenant Do Their Own WalkthroughĪs a tenant is getting ready to move out, it’s a good idea to have them fill out a status report of the property. If there’s a carpet stain or a patched piece of drywall, you’ll already be aware of who did it. Step #6: Go Through Work Ordersįor the walkthrough, you’ll want to have in hand the history of work orders. The goal of this is to make it easy for them to leave when the time comes. Set up a way to obtain the keys from the tenant. Step #5: Request the Keys to the Property If they owe anything above the security deposit, it can be outlined in the vacancy notice. This document will show them what part of their deposit, if any, was used towards repairs. Include the security deposit itemization. Send a vacating notice to the tenant to remind them of your agreed on move-out date. If there is a problem with the utilities, you’ll want to know before a new tenant moves in.Ī problem with heat, electric, or water could take a few days to take care of and it would not be a good first impression for a new tenant. This is necessary for electric, water, and gas. You should also have all the utilities connected and ready for the next tenant. If it occurs after they leave, they will no longer be liable for these repairs. This is so you can avoid missing utility problems like gas leaks or water leaks that might occur after the tenant leaves. If possible, try to be at the property the day the tenant moves out. Step #3: Make Sure all Utilities are Connected Keep a written agreement between you and the tenant for the agreed on date and time. This date will be critical for avoiding downtime and prolonged vacancies. It’s vital that you and the tenant agree on a move-out date. Keeping records of the process will be helpful in the future if there are any disputes. If their request is not in writing, you can’t prove they’re actually moving out. Step #1: Document the RequestĪs soon as the tenant tells you they want to move out, you should begin a paper trail. Using this process will help create a smooth transition when it’s time for them to leave. Below, we’ve outlined a checklist for the process of moving out a tenant. The process of moving a tenant out begins from the moment you learn they are leaving. What Should be on the Landlord Move-Out Checklist? If you’re not doing the walkthrough yourself, you can have your property management company send you a report that includes detailed pictures. This allows you to write down an unbiased report of the property’s status. It’s far better to do a walkthrough separate from a tenant. This could create an uncomfortable situation or lead to confrontations between you and the tenant. They will likely offer explanations for each individual issue on the rental property. ![]() It also opens up unproductive communication between you and the tenant. In a walkthrough with the tenant, it’s easy to verbally say everything is okay, only to come back later and discover there are problems. It may seem like a good idea to walk through a property with a tenant, but this can often cause additional problems.įor the safety of everyone involved, it’s best for a landlord or property management company to do a walkthrough separate from the tenant. Should the Landlord be Present for a Property Walkthrough with the Tenant? Not setting expectations about how the tenant leaves the property potentially means extra cleaning fees and increased vacancy time.
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